Adding an Event Request through the Open Entry Submission Form

How to Submit an Event

Complete the form provided. Certain fields on the open event submission form are required and some are optional. Any field that is marked with an asterisk (*) is a required field and must be completed before you can finalize your event submission. Other details regarding each field are noted below.

Event Submitted By
Any information entered in this area is for event processing only and will never be displayed with the Calendar event details if approved for posting.

Event Information

Event Location

You may select one or multiple locations for your event (locations choices can be made at the main location, building or room levels). There may be up to three levels of locations for selection: Main Location/Building/Room. If you do not see your event location listed, do not make a selection and enter your location in another appropriate field for consideration by the Calendar administrator.

Event Date(s)
Recur Pattern
The options provided once this button is selected are based off the start date and end date selected for your event.  Options based off a single day event series include:
End Repeat Schedule
Recurring Multi-Day Event (Continuous Duration)
It is also possible to have a multi-day event that you need to recur, but this will most likely be very rare.  If you do select a different end date for your event than the start date, and also choose RECUR PATTERN, then the options will include:
End Repeat Schedule
Custom Event Series

If you choose this option, then you will be required to select to "Add" multiple occurrences and select the start date, end date, start time and end time for each occurrence.  This allows for ultimate flexibility in having schedules that either do not follow a consistent pattern or that have varying starting and ending times.

Event Time Options

If "All Day" is selected, this checkbox disables the fields for Start Time and End Time.  If the checkbox for "All Day Event" is left unselected, then you can choose to select/enter from the Start Time and End Time fields.  It is optional if you want to enter a Start Time or End Time for the Event.  If you would like to add an event notice to display without a Start Time/End Time or without the designation of "All Day Event", then do not check the box for All Day Event and do not select a Start Time or End Time.

Time selections made from this main screen will be applied to all occurrences of your series as the default starting and ending times.  If certain occurrences require a different starting and/or ending time, you will be able to customize the times at an occurrence level once you generate your starting schedule.

You may enter the time in the text field provided (00:00 AM) or you may click inside the text field to use the drop-down selector.  The End Time field will automatically show the duration between the start time already selected and the end time options in the drop-down.

GENERATE SCHEDULE:  Click this button in order to "SAVE" your schedule.  Once you have generated your schedule, the screen will refresh with your saved schedule and you will be able to further customize your schedule if you have the need to add more occurrences, change dates or times for individual occurrences and other options identified below.

Current Schedule

The Current Schedule window allows for the following schedule customizations:

 

Contact Information
This information is required to designate the contact person for any questions or additional information related to this event. This information will be displayed along with the event details to any visitor viewing your event.



Once you have completed the necessary event information, click the "SUBMIT" button to finalize your entry and see a preview of your event details.

Review your event preview. If you would like to make changes to any of the information, click the "BACK" button at the bottom of the preview screen. If you are ready to finalize your event submission, click the "SUBMIT" button.

You will then see a confirmation screen that your event has been successfully submitted for consideration. Please print the final confirmation screen for your records. You will also receive an email confirmation with the event details submitted. Please be sure to keep a copy of this confirmation email since it will include a link to withdraw your event submission if you need to in the future.

The event will be reviewed by the appropriate Calendar administrator(s) and you will be notified via email once it is approved or denied for inclusion on the Calendar.

Withdrawing your Event from the Calendar
You may withdraw your event request from consideration at any time. You must have a copy of your original confirmation email in order to perform the automated withdraw option. Click the link included in your confirmation email and you will be asked to confirm that you want to withdraw the event. Click "Yes" to confirm the withdraw/delete action or "No" to exit out of the withdraw option.